Resources

Homeless Management Information System (HMIS) Key Documents

The 2014 HMIS Data Standards Manual
The HMIS Data Standards Manual is intended to serve as a reference and provide basic guidance on HUD HMIS data elements for CoCs, HMIS Lead Agencies, system administrators and users.  

The 2014 HMIS Data Standards Dictionary
The Data Standards Dictionary provides the detailed specifications for each data element including the function and use of each element by each of the federal partners. It is a guide to be used by HMIS vendors as a means of providing consistency in the parlance used to define programming and is designed for HMIS vendors, HMIS lead agencies, and HMIS system administrators.

HMIS Standard Reporting Terminology Glossary
The Glossary was created by HMIS vendors for HMIS vendors.  It is intended to provide HMIS programmers with a foundation upon which they can best program HMIS-required reports.

2016 Housing Inventory Chart (HIC) and Point In Time (PIT) Data Collection Notice

HMIS Report Generation Tool
The revised APR Generation Tool (version 4.0) is capable of producing the recently revised Continuum of Care Annual Performance Report (CoC APR) and the Emergency Solutions Grants Consolidated Annual Performance Report (ESG CAPER). This tool can be used to produce the required reports when a HMIS is not able to produce them and can also be used by vendors to validate the accuracy of their reporting logic.

HMIS CoC APR and ESG CAPER HMIS Programming Specifications
These are the official specifications used to program the HMIS Report Generation Tool as well as both the ESG CAPER and CoC APR within HomelessData.com.

System Performance Meausres - Programming Specifications
These are the official specifications used to program the System Performance Measures. Generally, the questions related to how the reports are calculated can be found here.

HUD CSV Data Exchange Format (Version 5.1)
This is the current approved format for exchanging HMIS data between HMIS systems.  This same format which is being used by HomelessData.com is also used by the VA for SSVF grantees and by SAMHSA for Runaway and Homeless Youth projects. 

 

HUD Guidance and Best Practices

Notice CPD-16-11: Prioritizing Persons Experiencing Chronic Homelessness and Other Vulnerable Homeless Persons in Permanent Supportive Housing
This Notice provides guidance to CoCs and recipients of CoC program funding for permanent supportive housing (PSH) regarding the order in which eligible households should be served in all CoC Program-funded PSH.

HUD System Performance Measures Tools
The purpose of the System Performance Measures Tools page is to provide CoCs, HMIS administrators, and HMIS vendors the tools necessary to consistently calculate and analyze system performance meausres. The System Performance Measures HMIS Programming Specifications provides instructions for calculating system performance measures to ensure that the measures are consistently calculated across the country, regardless of HMIS software. 

Continuum of Care Grantee Information

The About Grantees Page
This page provides quick access to contact information, reports, award, jurisdiction, and location data for organizations that receive HUD funding.

The CoC Award Summary Reports by Program Type
This page provides award data broken down by eligible program component types for the year selected. The reports, which can be run to show a specific CoC or State's program components, also display the amount and percentage awarded for new projects and renewal projects.

Housing Inventory Chart and Point in Time Data Since 2007

CoC Housing Inventory Count Reports