Community Performance Dashboards – Release Notes

 

07/21/2021 (Version 6.0)

  • IMPROVEMENTS:
    • Tables at the bottom were removed from every dashboard and inserted into the tooltips for every graph
    • The dashboards were resized to be 1200×2000 pixels
    • Reformatted every dashboard so that the output would follow the flow of Age, Race, Gender, Veteran Status, and Ethnicity
    • Replaced treemaps on Income Sources tab with bar charts, showing the percentage that each income source takes up, per demographic
  • FIX:
    • Resized labels and tooltips
    • All filters are now functional and visible for every dashboard
    • Took out Services Only, Other, Homeless Prevention, and Coordinated Entry projects

03/04/2021 (Version 5.1)

  • IMPROVEMENTS:
    • Users will be able to remove clients with Unknown Age when using the Age Filters
  • FIX:
    • Age will represent only the most recent record of age per client across all enrollments

01/05/2021 (Version 5)

  • IMPROVEMENTS:
    • The First Time Homelessness tab parses out first time homelessness by two groups: ES, SH, and TH and ES, SH, TH, and PH (as is done by HUD in SPM specifications 5.1 and 5.2).
    • The Length of Stay tab allows only project types ES and SH to be included in the calculation of length of stay, regardless of user filter choice.
  • FIX:
    • The project filter was appropriately linked to entries for first-time homelessness. Previously, it had been linked only to project enrollment.

11/02/2020 (Version 4.2)

  • IMPROVEMENTS:
    • Added Sexual Orientation to YHDP-specific dashboards

10/09/2020 (Version 4.2)

  • IMPROVEMENTS:
    • Simplified language on information tooltips and added clarification for Age filter so users understand it will always include “Unknown Ages”
    • Added Parent Youth Households and Parent Youth to Unaccompanied Youth filter using definitions from 2020 HMIS Standard Reporting Glossary
    • Added First Time Homeless Tab and Length of Stay Tab
    • Created filter drop down menu to add more space for dashboard and a reset filters button, which takes user back to original view on the People Served each time
    • Added Active Filter view for each page
    • Set default age filter from 0 years to 98 years to exclude outliers (likely data errors)

09/24/2020 (Version 4.1)

  • FIX:
    • Unaccompanied Youth filter follows 2020 HMIS Standard Reporting Terminology Glossary, the definition of “Youth”  = any client age >= 12 and <= 24 provided that not one household member is above that age range. If so, exclude the entire household including the person age >= 12 and <= 24.”

09/08/2020 (Version 4.1)

  • IMPROVEMENTS:
    • A client’s Most Recent Enrollment is used to de-duplicate client counts for the following fields: destinations, prior residences, clients in housing, returns to homelessness, and income metrics
      • The formula for Most Recent Enrollment has been improved to ensure that the enrollment only includes active enrollments that are most recent for a distinct client
    •  Update to Previous Exit Date calculation
      • This field is used to calculate Returns to Homelessness. In V4 it was based on “successful” placements rather than exits to a “permanent” destination. This needed to change because instances, where a client exits from SO to ES, would be considered “successful” but should not be taken into account when trying to determine returns to homelessness. This field now only counts for permanent destinations for all project types.
  • FIX:
    • Logic change for inflow-outflow calculation: active day 1 + new enrollment –  exits = active on last day
    • Using Active Enrollments to calculate inflow-outflow:
      • [distinct client IDs active on day 1] + [(distinct client IDs active during time period) – (distinct client IDs active on day 1)] – [(distinct client IDs active during time period) – (distinct client IDs active on last day)] = [distinct client IDs active on last day]. 
    • Household logic:
      • Each household is required to have one and only one head of household. Instead of using household ID (as in V4), distinct count of ClientIDs where RelationshipToHoH = 1. This means that individuals with multiple enrollments as the head of household will only be counted once.
      • Link to HUD Ask A Question supporting this logic
      • This logic implies that for the household metrics destinations, prior residences, housing move-ins, returns to homelessness, and income metrics, the metric is based on the head of household only. Similarly, when filtering by demographics households will be filtered by heads of household fitting into the demographic you’ve filtered.

07/31/2020 (Version 4 published)

  • FIXES:
    • Removed ability to filter by project, due to client-level de-duplicated data be based on each client’s most recent enrollment to the system and therefore not accurate to an individual projects based on HUD business logic. See RTFH’s Project Performance Dashboard for an example of project-level enrollments numbers.
  • NEW FEATURES:

07/06/2020 (V3 published)

  • IMPROVEMENTS:
    • Split HMIS Entries & Exits into two tabs, Destinations and Prior Residence
    • Changed data viz views from tables to bar graphs
  • NEW FEATURES:
    • Added dual view of percentage of total and percentage of row for destinations and prior residences by sub-population
    • Added filter for view for destinations by successful placements, individual placements, and destination category; and for prior residences by HUD defined grouping and individual residences

06/01/2020 (V2 published)

  • IMPROVEMENTS:
    • Inflow-Outflow calculation(People Served Tab)
      • Added enrollments active on day 1 and last day and enrollments exited/entered

04/22/2020 (V1 published)

  • NEW FEATURE:
    • Dashboard first published